{"id":477,"date":"2022-09-16T10:35:56","date_gmt":"2022-09-16T05:05:56","guid":{"rendered":"https:\/\/www.prohance.ai\/blog\/how-to-effectively-manage-a-hybrid-team-clone\/"},"modified":"2026-02-09T19:09:33","modified_gmt":"2026-02-09T13:39:33","slug":"best-ways-to-effectively-manage-a-remote-workforce","status":"publish","type":"post","link":"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/","title":{"rendered":"Remote Workforce Management: Best Practices to Manage Teams Effectively"},"content":{"rendered":"<p>&nbsp;<\/p>\n<div class=\"tb-blog\">\n<p>Table of contents<\/p>\n<ol>\n<li><a class=\"js-anchor-link\" href=\"#management\">Management of a Remote Workforce: The Best Practices<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#few\">A few ways to excel at remote workforce management<\/a>\n<ol style=\"list-style: none;\">\n<li><a class=\"js-anchor-link\" href=\"#mapping\">2.1. Mapping expectations<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#recognize\">2.2. Recognize typical issues with working from home<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#choose\">2.3. Choose and supply the appropriate tools<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#build\">2.4. Build a better team connect<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#take\">2.5. Take feedback positively<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#remote\">2.6. Remote equals cost-effective<\/a><\/li>\n<li><a class=\"js-anchor-link\" href=\"#eliminate\">2.7. Eliminate work\/life balance issues and employee burnout<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Management_of_a_Remote_Workforce_The_Best_Practices\" >Management of a Remote Workforce: The Best Practices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#A_few_ways_to_excel_at_remote_workforce_management\" >A few ways to excel at remote workforce management:<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Mapping_expectations\" >Mapping expectations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Recognize_typical_issues_with_working_from_home\" >Recognize typical issues with working from home<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Choose_and_supply_the_appropriate_tools\" >Choose and supply the appropriate tools<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Build_a_better_team_connect\" >Build a better team connect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Take_feedback_positively\" >Take feedback positively<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Remote_equals_cost-effective\" >Remote equals cost-effective<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.prohance.ai\/blog\/best-ways-to-effectively-manage-a-remote-workforce\/#Eliminate_worklife_balance_issues_and_employee_burnout\" >Eliminate work\/life balance issues and employee burnout<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 id=\"management\"><span class=\"ez-toc-section\" id=\"Management_of_a_Remote_Workforce_The_Best_Practices\"><\/span><strong>Management of a Remote Workforce: The Best Practices<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>According to the Owl Labs State of Remote Work Report 2021, as the pandemic continued to evolve throughout the year, so did the way we work. In 2022, it was found that employee expectations permanently shifted, with many choosing to resign for a better work-life balance or more flexibility in where and when they work. And with nearly 70% of full-time U.S. workers having worked remotely &#8211; with many still continuing to do so &#8211; employers started adjusting their workplaces to fit a new hybrid working model. The report in collaboration with leading remote work consulting firm Global Workplace Analytics, surveyed 2,050 full-time workers in the U.S. to learn more about the current state of remote and hybrid work and what lies ahead. This survey data was collected in September of 2021 and it concluded that productivity didn\u2019t suffer, with 90% of respondents that worked from home during the pandemic saying they were as productive &#8212; or more &#8212; working remotely when compared to the office. 84% of respondents also shared that working remotely after the pandemic would make them happier, with many even willing to take a pay cut.<\/p>\n<h2 id=\"few\"><span class=\"ez-toc-section\" id=\"A_few_ways_to_excel_at_remote_workforce_management\"><\/span><strong>A few ways to excel at remote workforce management:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"mapping\"><span class=\"ez-toc-section\" id=\"Mapping_expectations\"><\/span>Mapping expectations<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>Managers may find they need to take a little more of a back seat while still looking for ways to hold staff members accountable in order to effectively manage a <a href=\"https:\/\/www.prohance.ai\/glossary\/what-is-remote-workforce.php\">remote workforce<\/a>. Being open to working with a remote workforce management tool enhances the productivity of a team.<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"recognize\"><span class=\"ez-toc-section\" id=\"Recognize_typical_issues_with_working_from_home\"><\/span>Recognize typical issues with working from home<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>For functional employees, it is crucial for them to be in constant touch with their coworkers. But it is important for the management to understand the problems that an employee might be facing and remain empathetic and patient.<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"choose\"><span class=\"ez-toc-section\" id=\"Choose_and_supply_the_appropriate_tools\"><\/span>Choose and supply the appropriate tools<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>Making the required tools accessible to remote workers is an important component of managing them properly. Leaders and teams may have to consider what measures should be taken to make the transition to telecommuting easier in order to meet that need. This not only helps improve the productivity of the team but also helps in tracking the KPIs of the employees.<\/p>\n<p>The same resources used by onsite employees must be accessible to remote workers, including but not limited to:<\/p>\n<ul class=\"blog-points-ul\">\n<li style=\"list-style-type: none;\">\n<ul class=\"blog-points-ul\">\n<li>handbook of policies and procedures<\/li>\n<li>Presentation tools and materials<\/li>\n<li>Postal equipment and stationery<\/li>\n<li>Applications &amp; Software<\/li>\n<li>Business credit card<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"build\"><span class=\"ez-toc-section\" id=\"Build_a_better_team_connect\"><\/span>Build a better team connect<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>For remote communication, it goes without saying that email, instant messages, and phone or Zoom video calls are necessary.<\/p>\n<p>Employees should, if possible, maintain their workday calendars current on a centralised platform or application. Software \u201caway\u201d alerts and out-of-office email responses sent during regular business hours are also helpful. These seemingly insignificant actions reduce the annoyances brought on by communications bottlenecks.<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"take\"><span class=\"ez-toc-section\" id=\"Take_feedback_positively\"><\/span>Take feedback positively<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>According to Justin Hale, a training designer and researcher at VitalSmarts, a leadership training company in Provo, Utah, &#8220;The most successful managers are good listeners, communicate trust and respect, inquire about workload and progress without micromanaging, and err on the side of over-communicating.&#8221;<br \/>\nAccording to Paul Pellman, CEO, of Kazoo, surveys are a frequently underused instrument. For a deeper look into employee feelings, pulse surveys and a monthly or quarterly employee net promoter score, for example, can be helpful. According to an HR Technologist, an employee&#8217;s net promoter score is a gauge of how likely she or he is to recommend his or her company to other job searchers. Just keep in mind, he advised, &#8220;if you&#8217;re asking for our employees&#8217; opinions, you need to take action.&#8221;<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"remote\"><span class=\"ez-toc-section\" id=\"Remote_equals_cost-effective\"><\/span>Remote equals cost-effective<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/li>\n<\/ul>\n<p>When discussing remote workers, budgets are an important element. Some corporate executives believe that implementing <a href=\"https:\/\/www.prohance.ai\/glossary\/what-is-remote-work.php\">remote work<\/a> and reducing office space by 50% will result in a 50% decrease in the cost of housing staff in a traditional workplace. Your business will definitely spend less on real estate, and other costs associated with running an office and those savings may be used elsewhere.<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"blog-points-ul\">\n<li>\n<h3 id=\"eliminate\"><span class=\"ez-toc-section\" id=\"Eliminate_worklife_balance_issues_and_employee_burnout\"><\/span>Eliminate work\/life balance issues and employee burnout<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-118 size-full\" src=\"https:\/\/www.prohance.ai\/blog\/wp-content\/uploads\/2022\/10\/MicrosoftTeams-image-1.jpg\" alt=\"Work\/Life Balance in Hybrid Working\" width=\"800\" height=\"auto\" \/><\/li>\n<\/ul>\n<p>As remote workers more regularly swing back and forth between business and personal priorities throughout the day, working remotely can easily translate into putting in too many hours. More than half of respondents in a PWC study on the future of workers strongly agree that they seek work-life balance, but only 34% feel they have achieved it. Remote workers enjoy the freedom of working from home or any location, but also have to put in long hours to stay focused and fit everything in. Certain jobs necessitate working with teams in several time zones worldwide, which means longer or irregular hours, as it entails being accessible for meetings and video conferences.<\/p>\n<p><b>Also Read:\u00a0 <\/b><a href=\"https:\/\/www.prohance.ai\/blog\/how-to-manage-a-remote-team-efficiently-a-detailed-guide\/\">How to Manage a Remote Team Efficiently: A Detailed Guide<\/a><\/p>\n<p>The management of remote employees is a tricky area. But the zeal to grow and learn with the employees is something that managers need to do, as the experience of managing a remote team is as much a new experience for them, as it is for the employees.<\/p>\n<p>The future of work will continue to be a hybrid or a remote model. According to a survey by Upwork from their &#8216;Future Workplace Report&#8217;, five times as many hiring managers anticipate having more of their team members work remotely over the next 10 years than they did before the global pandemic. Thus, remote work will necessitate fully integrated software tools for effective remote workforce management to increase and track employee productivity.<\/p>\n<p><iframe loading=\"lazy\" title=\"Remote work is here to stay! 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